Freeze Columns in the Contact List to display important fields.

Right mouse click in the Contact List, and select “Customize Columns”. Arrange the columns so the ones you want to freeze start on the left. Select the “Freeze Columns” checkbox, and add the number of fields to freeze. Click OK. In the example below those first 5 fields highlighted in blue will remain fixed and you will be able to slide the data to the right to see all the fields in the list w/o having the important ones disappear off the screen

Enable the “show grid lines” preference for better readability in List Views.

Click Tools, Preferences, and select the “Colors & Fonts” tab. Select the appropriate list view and click the “Show grid lines” checkbox. Click OK. There you have it, a simple and quick way to enable the show grid lines in Act!

Create a “dynamic group” to easily find incomplete contact records.

Create a dynamic group for staff members to easily find and fix incomplete contact records before important mailings. Create View Groups. Click Groups, New Group. Click Groups, Add/Remove Groups. Add the following criteria paying special attention to the “parenthesis” and “OR” commands. Users can select the group and create a lookup to quickly find and edit the relevant contact records.

Use the activity “roll over” feature to make sure uncompleted activities don’t fall through the cracks.

Set the “roll over” option on phone calls, to-dos, and other custom activities so uncompleted activities are always on today’s calendar. Click Tools, Preferences, select the Calendar & Activities tab. Click the Activity Preferences button. Select the appropriate activity type and click the “Automatically roll over to today” checkbox. Click OK.

Pressing “F4” displays a 3 month mini-calendar.

Pressing “F4” displays a 3 month mini-calendar. Right mouse clicking a date displays the activities for that date. You can also click and drag activities and drop them on another date to easily reschedule them.

Act! Marketing Automation (AMA)

Act! Marketing Automation (AMA) is available as an option for companies who have an Act! Premium subscription. The pricing for each version is based on the number of e-mails you can send per month to unlimited Contacts & the amount of features available. You will be able to increase the number of e-mails in blocks of 2500 e-mails for $15. At some point it becomes cheaper to jump to the next level where you will also get all the additional features. Marketing automation refers to the technology or software that allows businesses to harness the power of smart and automated workflows to enhance productivity and deliver a better prospect and…

Important Act! Licensing Info

If you have already done your update or upgrade, and have a new 30 character license number when you check for it in About Act, congratulations, you are now on the new service and can breathe easy! If you still have a 20 character license number you are still in jeopardy. The old license server was turned off on March 14th 2019. For those of you on a subscription, you will most likely have a problem within the next 3 weeks or so. Anyone who is not on a subscription will ultimately have an issue because of other factors. These include moving to a new computer, adding a new user,…

Spring Release V 21.1 due out in May/June

In February there were Beta Bust meetings for Act! version 21.1 at several locations around the country, as well as a virtual meeting for ACCs who were not near one of the locations. Luckily there is always one here in the Northeast, and Bob always attends. While we are not allowed to share a lot about what is coming in V21.1, there is heavy emphasis on the Premium product utilizing the Web API. A lot will be happening with Insights, Opportunities, Act Companion, and, of course, Act Marketing Automation. There will be a Beta Refresh in March and possibly another in April.

ACCs’ Top Ten Tips Webinar Poll

Bob and 22 other CRM Consultants got together in January to learn more about the products we sell and to share experiences with each other. We have been doing this for 13 years now and it is always done on a cruise ship (They are a lot cheaper than when we go to AZ in the Fall for official training). This year all of us Act consultants were challenged to talk about a favorite Act! tip or trick. We were amazed at how may ideas were new to many of us! We have the list of all of those great tips and Kenbar is planning to have a FREE webinar,…

The Work Week Calendar

One of the best Calendar formats in Act is the Work Week because it gives you better daily detail than the Monthly one. The following Tip gives you the power to move any Activities from one week to the another week easily. In the slides below we have a follow-up Meeting on Friday that needs to be rescheduled to the following week. First, place your mouse on a date in the mini calendar (see orange circle right side of 1st slide) and drag it down to the date of your choice (see orange circle right side of 2nd slide). The Calendar will automatically adjust itself to give you what you…